8. Timesheet
The Timesheet screen is an alternative to the Clockcard screen, and should only be used instead of the Clockcard. The Clockcard is used primarily for employees that will clock in and clock out when they are working. The Timesheet screen is used for when it is necessary to record the hours an employee has worked, but not the times that they start and finish. The Clockcard screen uses ‘rules’ to calculate an employee’s hours, whereas the Timesheet screen requires totals to be entered manually into the fields. An example of the Timesheet vs. Clockcard scenario could be that in an organisation, employees who work in the building will Clock in and out, whilst employees who work off-site (sales reps for example) will enter hours manually to the Timesheet.
You can access the Timesheet screen by clicking on the following icon.
You will now see the following screens;
The Timesheet screen is simple to use, as the basic hours auto-populate based on the Roster/Schedule/Work Pattern the employee is assigned to. For instance, in the example above there are 7 hours 30 recorded for basic for Monday to Friday.
This means the employee only needs to use the Timesheet to record exceptions, for example extra hours worked, overtime, banked time/time in lieu etc
There are many different types of totals that can be recorded on the Timesheet screen such as Basic, Overtime, Time in Lieu, Absences, Holidays, On Call and Lates/Earlies. It is also possible to record the shift that the employee worked by changing the shift from the shift dropdown list.
This will then dictate the amount of hours targeted for the day, although this will not affect your ability to enter as many hours basic as you wish.
Once you have entered the totals of hours for an employee for the week, these hours can be authorised by the user, depending on the user’s privileges. By using the authorise/unauthorise stamp, or clicking in the Sup/Pay boxes, the user can authorise any hours recorded for the day/week